How to Write Email to Professor - Important Things

How to Write Email to Professor

Electronic mail (e mail or e-mail) is a method of exchanging messages ("mail") among people the use of electronic gadgets. Email first entered restricted use inside the Nineteen Sixties and by way of the mid-Seventies had taken the shape now diagnosed as e mail. Email operates across laptop networks, which today is more often than not the net. A few early e mail systems required the author and the recipient to both be on-line at the equal time, in not unusual with instantaneous messaging. Modern day email structures are based totally on a store-and-ahead version. E mail servers receive, ahead, deliver, and shop messages. Neither the customers nor their computer systems are required to be online simultaneously; they need to attach only in short, commonly to a mail server or a webmail interface, for as long because it takes to ship or get hold of messages.

Firstly an ascii text-only communications medium, internet email changed into prolonged via multipurpose internet mail extensions (mime) to carry textual content in other man or woman sets and multimedia content attachments. International electronic mail, with internationalized electronic mail addresses the use of utf-eight, has been standardized, however as of 2017 it has not been extensively adopted.






The history of contemporary net email services reaches returned to the early arpanet, with requirements for encoding email messages posted as early as 1973 (rfc 561). An electronic mail message despatched inside the early 1970s appears very just like a basic electronic mail sent nowadays. Electronic mail had an essential position in developing the internet,[3] and the conversion from arpanet to the net within the early Nineteen Eighties produced the core of the current services.


Email Impact


    • “First impression is the last impression”

Email is the way to judge


    • Competency
    • Language proficiency
    • Vocabulary
    • International exposures
    • Professionalism

Why is the Email Important

If you are already in contact with Professor, it will benefit you

    • Selection panel
    • Same Professor in selection panel
    • Interview panel
    • Same Professor in interview panel

Email Goal


    • To get Acceptance letter from professor
    • To increase the chance by getting acceptance letter from professor



How to Write Email to Professor

Acceptance Letter

    • Mention and attach this letter in application
    • Preference to you
    • Never send Research Proposal in first email
    • If Professor demand for it, then send him
    • Never ask for acceptance letter in first email
    • First, let Professor accept you as student
    • Ask for acceptance letter in second email, if he agrees in first email
    • Just send CV (Pdf) in first email



When to Send Email

Write email only, when you have following documents

    • CV
    • Self Statement
    • Research Proposal
    • If you don’t have research proposal. Professor ask you for Research Proposal, then you will lose the chance.



Email Format

Subject: PhD Application based on DAAD Scholarship

    • Brief introduction
    • Education
    • Application details (PhD, Scholarship name)
    • Previous research experience

How to Write Email to Professor


    • Research interest
    • Motivation for PhD
    • Motivation for this Lab / University
    • Request for application acceptance
    • Best Regards
    • CV in attachment (Pdf)



Points to Consider in Email


    • Formal language
    • Thank you
    • Positive language
    • I would appreciate, if you could consider my application
    • Polite language
    • Short email
    • 2 - 3 paragraphs
    • 2 – 3 sentences in each paragraph



Points to Avoid in Email


    • Don't write words Sir, Madam
    • They love to be called by name
    • Write, Dear Professor Ahmad,
    • Don't ask about health, weather or life
    • Informal language
    • Thanx.



How to Write Email to Professor



    • Dictate words
    • Very long email
    • Just one paragraph
    • Many colors or fonts in email
    • All CAPITAL Letters
    • Don't mention about your previous contact, if he rejected you last time



Attachment

Attach file at the beginning of email, Otherwise you will forget to attach it. Attachment proper name.

    • CV_Ahmad
    • Avoid the name, CV1, Doc 1 etc.
    • Multiple attachments

Use numbers to describe all attachments


    • 1. CV_Ahmad
    • 2. Personal Statement
    • 3. Research Proposal

Are you ready to send?

WAIT!

    • Is recipient email and name same?
    • Attachments?
    • Spell check?
    • Proof reading?
    • Email language?
    • Is degree and scholarship name clearly mentioned?
    • Is there any thing missing in it?

Done. Press Send.
How to Write Email to Professor - Important Things How to Write Email to Professor - Important Things Reviewed by sdfdr on March 03, 2018 Rating: 5

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